External Group Events

RESERVATION REQUESTS

External groups or faculty/staff hosting private events may reserve The Barn during June and July. Please submit an Off-Campus Reservation Inquiry to begin the process of finding and requesting an available date.

Reservations can be made up to a year in advance, but must be made at least 14 days in advance. Reservations are not final until you receive written confirmation.

Please note only one event per day may be scheduled in The Barn. If there is a late evening event, any event scheduled for the next day must begin after 1:00pm. Barn management reserves the right to hold the space for cleaning, maintenance and other special circumstances as needed. Exceptions to scheduling practices must be approved by Barn management.

PAYMENT POLICIES

The costs below include room setup, breakdown, cleaning, equipment and staffing. A 50% Non-refundable deposit is due at time of confirmation. Balance of reservation fee is due 30 days in advance of the event.

Payment Types:

Credit Card phone payments accepted. Call Campus Programs & Services at 336-758-4869. Visa/MC/Discover and AmEx accepted.

Checks should be made out to Wake Forest University and sent to WFU Campus Programs & Services – The Barn, P.O. Box 7202, 1834 Wake Forest Road, Winston-Salem, NC 27109.

PRICING

Base Rental Fees:

Half Day Reservation (less than 6 hours) = $700

Full Day Reservation (more than 6 hours until midnight) = $1100

Additional fees for cleaning, parking and event setup and staffing may apply. Contact the following departments to discuss pricing and availability of services:

Parking and Transportation (for special parking arrangements): 336.758.PARK

WFU Campus Dining (for catering and alcohol service): 336-758-3060

Facilities and Campus Services (to hang special decorations and/or lighting): 336-758-4255

DINING SERVICE

Food and beverage agreements must be made with the Wake Forest catering office (336-758-5610).

Outside caterers and food are not permitted in The Barn.

ALCOHOL POLICY

Alcohol must be organized through the Wake Forest catering office (336-758-5610).

EQUIPMENT

The following equipment is available upon request:

  • 4 wireless microphones
  • 4 lapel microphones
  • 4 microphone stands
  • Speakers
  • 1 iPod dock
  • 1 DVD player
  • 1 projection screen
  • 1 HD projector
  • Stacking chairs
  • Cocktail, round and rectangular tables

Note: The in-house audio system at the venue is suitable for speakers, movies/presentations and background music during social functions. DJs, bands and other performers must provide and operate their own sound equipment. Groups may contact Campus Programs & Services for a list of preferred audio production companies. Technical specifications are available here.

PERSONAL PROPERTY DISCLAIMER

The Barn does not assume responsibility for any damage or loss to personal property or equipment. We caution you not to leave personal property or equipment unattended or overnight in the venue.

CANCELLATION POLICY

Cancellations must be made 10 business days prior to the event or the full cost of the event will be charged.

EVENT GUIDELINES

Event Times–Events must end by 12am. If you wish to extend your event beyond this time, additional fees will be charged.

Staffing – Prior to the start of your event, check in with the staff member on duty for the evening. Share contact information in case any issues arise and review the event for the evening. Events cannot take place if a staff member is not present.

Fire Pit – A fire pit is available for non-cooking related uses. Only the staff on duty may operate the fire pit.

Lighting – The lights above the bathroom and the bar must remain on throughout your event. Exceptions for events such as film screenings can be made in advance when placing your reservation.

Parking – The driveway leading up to The Barn is a no parking zone. You may unload guests and/or equipment, but you may not leave a standing vehicle in the turnabout. Guests of your

event may park in Lot U, next to Palmer and Piccolo residence halls. If you would like to arrange to reserve a parking lot or a shuttle, you must contact Parking and Transportation (336-758-6129).

Cleanup – Excessive cleanup and/or damage to the facility and grounds will potentially result in additional charges.